Adaptive AI Knowledge Base
Calendars, Appointments & Services
Manage every appointment from one place in the Adaptive AI mobile app. The Unified Appointment Screen brings appointment details, attendees, form submissions, notes, activity history, and payments into one tabbed view so your team can manage bookings without switching between Calendar, Contacts, Forms, and Payments.
This article explains how to access the Unified Appointment Screen, what each tab is used for, and how to manage appointment information directly from the mobile app.
What is the Unified Appointment Screen?
The Unified Appointment Screen is a centralized appointment view inside the Adaptive AI and Adaptive AI Phone mobile apps. It helps users review and manage the full appointment workflow from a single screen, including appointment details, attendees, form submissions, internal notes, activity history, and payments when payment settings are configured.
Instead of opening multiple modules to understand one booking, team members can open an appointment from the Calendar module and access the most important appointment information through organized tabs.
Key Benefits of the Unified Appointment Screen
A centralized appointment experience helps teams work faster, reduce missed details, and keep appointment-related
actions connected to the booking. This is especially useful for teams that manage appointments from mobile devices throughout the day.
Unified Appointment Screen Tabs
Each tab gives users access to a specific part of the appointment workflow. The available tabs may vary depending on the appointment type, booking setup, form configuration, and payment settings.
Details
The Details tab displays the core appointment information your team needs to confirm, update, or review the booking. Keeping this information accessible helps users make quick appointment changes without leaving the Calendar module.
Attendees
The Attendees tab helps users review who is associated with the appointment. This is useful for confirming guests, reviewing participants, and understanding who is expected to attend the booking.
Form Submission
The Form Submission tab allows users to review booking form responses connected to the appointment. This helps teams prepare for meetings, services, consultations, or calls by keeping submitted intake information close to the appointment.
In the mobile Unified Appointment Screen, Form Submission currently supports default forms. Custom form support is planned for a future update.
Notes
The Notes tab gives team members a place to add and review internal appointment notes. Notes help preserve context, document updates, and support smoother handoffs between staff members.
Appointment notes are intended for internal team use and help users keep important context available across the appointment workflow.
Activity Log
The Activity Log tab provides a read-only timeline of appointment updates. This helps teams understand what changed, when it changed, and how the appointment has progressed over time.
The Activity Log is read-only and is designed to help users audit appointment history without editing the timeline.
Screenshot Placeholder: Add a screenshot showing the Activity Log tab with appointment activity entries.
Payments
The Payments tab appears when payments are configured for the appointment. This tab helps users review payment activity and collect payments from the appointment screen without navigating to a separate payment area.
If the Payments tab does not appear, payment settings may not be configured for that appointment or calendar.
How To Setup the Unified Appointment Screen
Proper setup ensures your team can access appointment details, payments, forms, notes, and activity information from the mobile app. Before using the Unified Appointment Screen, make sure your team is using a supported app version and has access to the Calendar module.
To access and use the Unified Appointment Screen:
Frequently Asked Questions
Q: Where can I access the Unified Appointment Screen? A: Open the Adaptive AI or Adaptive AI Phone mobile app, go to the Calendar module, and open an existing appointment.
Q: Is the Unified Appointment Screen available in both Adaptive AI and Adaptive AI Phone? A: Yes. The feature is available in both the Adaptive AI and Adaptive AI Phone mobile apps.
Q: Which app version is required?
A: The Unified Appointment Screen is available in version 4.12.0 (816) or later.
Q: Why do I not see the Payments tab? A: The Payments tab appears only when payments are configured for the appointment or calendar.
Q: Can I view custom form submissions in the mobile Unified Appointment Screen? A: Custom form support is planned for a future update. The current mobile release supports default forms in the Form Submission tab.
Q: Are appointment notes visible to customers? A: Notes added from the Notes tab are intended for internal team use.
Q: Can I manage individual attendees for class bookings? A: Managing individual attendees for class bookings is planned for a future update.