Rentals Create & Edit Listings

Overview of Creating and Editing Listings

You can create listings quickly using the New Listing modal and later configure more advanced settings using the Edit Listing page, which includes multiple tabs for detailed customization.

How to Create a New Listing?

To create a new listing:

Step 1: Navigate to Listings

Go to Calendars → Calendar Settings → Rentals → Listings.

Step 2: Create New Listing

Click the + New Listing button in the top-right corner. The New Listing modal will appear.

Step 3: Fill Out Basic Listing Details

In the New Listing modal, enter the following fields:

• Listing Image — Upload or drag & drop photos to showcase your listing. These images are shown on the booking page.
• Listing Name (required) — Add a title for your listing (e.g., “Luxury Villa,” “Compact SUV,” “Professional Camera Set”).
• Description — Provide a brief for the listing to communicate about its features, what all is included or is offered.
• Category — Select a category to group listings
• Status — Mark the listing as Active (visible) or Inactive (hidden) on the booking website.

Step 4: Advanced Settings

Once complete, click Advanced Settings at the bottom to open the detailed setup. Here you are able to make edits covering:

• General Information
• Booking Settings
• Calendar Sync

More information on each area will be covered later in this article.

Editing a Listing

To edit a listing:

Step 1: Navigate to Listings

Go to Calendars → Calendar Settings → Rentals → Listings.

Step 2: Select a Listing

Click the edit icon(Pencil) next to the listing you would like to edit

Step 3: Make Edits

The E dit Listings Screen will open. The Edit Listing screen includes four main tabs:

• General Information
• Booking Settings
• Calendar Sync

Each tab focuses on a specific part of your rental configuration. More information on each are can be found in the following sections.

General Information

This tab lets you modify listing basics and visuals.

Available Fields:

• Listing Image — Add or replace multiple images to form a gallery.
• Listing Name — Update the title for admin and customer display.
• Description — Edit or expand rental details and highlights.
• Category — Reassign to a different category if needed.
• Status — Toggle between Active and Inactive.
• — Toggle this ON incase you'd want to collect some separate information from the user when this listing is booked.

Pro Tip: Use high-quality images and descriptive summaries to boost engagement and conversions.

• Inventory — Turn this on to manage available stock. If disabled, the whole listing is considered as one bookable unit.
• Stock — The total number of units available for booking.

Variants

Variants allow you to offer different versions of the same listing (e.g., multiple car types or room categories).

When variants are enabled, you can set the Booking Unit as Hour, Day, Week, or Month which is used across all variants.

To Add a Variant:

1. 1Toggle on Variants
2. 2Click + New.
3. 3Fill in the following details:
4. 4Click Confirm to save.

Example: A camera rental company might list:

• Canon EOS R5 – Body Only ($70/day, Qty: 3)
• Canon EOS R5 – With Lens ($90/day, Qty: 2)
• Quantity Discounts — Apply discounts for bulk bookings (e.g., 15% off for 5+ units).

Booking Settings

Booking Period

You can choose from three modes:

1. 1Date & Time Selector

Customers select both start and end dates and times.

This mode is ideal for hourly rentals and bookings where precise time selection is required. Duration is calculated using the exact difference between the selected start and end date/time.

Time selection is always enabled in this mode.

1. 1Date Selector (Date-Only Bookings)

Customers select start and end dates only. They do not select time.

Rental Start Time & Rental End Time

• Rental Start Time = the booking start time applied to the selected start date (e.g., Check-in time)
• Rental End Time = the booking end time applied to the selected end date (e.g., Check-out time)

If Rental End Time is later than Rental Start Time, the booking is treated as day-based. Selecting the same start and end date is charged as 1 day. (e.g., Rental Start Time = 11 AM, Rental End Time = 5 PM)

If Rental End Time is earlier than Rental Start Time, the booking is treated as night-based. Selecting two consecutive dates is charged as 1 night. (e.g., Rental Start Time = 3 PM, Rental End Time = 11 AM)

1. 1Fixed Durations

Use this mode when customers should book predefined durations (for example, 2 hours, 1 day, 1 week, or 1 month).

All units (Hourly, Daily, Weekly, Monthly) include the setting:

“Customers can select start time while booking.”

If enabled:

Customers choose the start time. The end time is calculated automatically based on the selected duration.

If disabled:

Time behavior depends on the Booking Unit:

• Hourly: Only Rental Start Time is configured. End time is calculated as: End Time = Rental Start Time + Duration
• Daily, Weekly, Monthly: Both Rental Start Time and Rental End Time are configured. These define the booking window for each duration.

Monthly Time Rules (All Modes)

For monthly durations:

• End date = same calendar date in the next month
• If that date does not exist (e.g., 31st), it adjusts to the last valid day of that month

Choosing the Right Mode

• Use Date & Time Selector for time-specific or hourly bookings.
• Use Date Selector for vacation rentals, overnight or multi-day bookings.
• Use Fixed Durations for structured rental packages.

Additional Fields:

• Minimum Duration — Shortest booking duration allowed.
• Maximum Duration — Longest permitted rental duration.
• Pre/Post Buffer Time — Add setup or cleaning time before and after bookings.
• Minimum Scheduling Notice — Required notice time before a booking can start.
• Maximum Advance Booking Window — The furthest date customers can book ahead.

Example:

For a property rental:

• Minimum Duration: 1 day
• Maximum Duration: 30 days
• Buffer: 2 hours before & after
• Advance Window: 3 months ahead

Calendar Sync

The Calendar Sync tab allows you to sync your rental listing bookings with external calendar platforms. This prevents double-booking by automatically syncing availability between systems.

Features:

• Import Calendar (iCal URL): Add external iCal links (ending with.ics format to import bookings from third-party platforms. Imported bookings appear as blocked time slots within your Rentals calendar.
• Export Calendar: Generate and copy your unique iCal link to sync your Rentals availability with external platforms. This ensures that changes made in Rentals are reflected externally.

Sync Frequency: Bookings from external platforms are imported automatically every hour to keep availability accurate.

You can re-sync manually in between if needed using the "Refresh" action available against the imported calendar.

Pro Tip: Always verify iCal links before saving to ensure synchronization between Rentals and external platforms functions properly.

How Rentals Interprets Imported Calendar Bookings

The way imported calendar bookings affect availability depends on your listing's booking mode and the information provided by the connected calendar.

When Imported Events Include Start & End Times

If the connected calendar provides specific start and end times, Rentals blocks availability using those exact timestamps.

For example:

• Imported event: April 15, 2:00 PM → April 15, 5:00 PM
• Availability blocked: April 15, 2:00 PM → April 15, 5:00 PM

This applies to all booking modes.

When Imported Events Are Date-Only

Some calendar providers and OTA platforms may sync availability as dates only without specific start and end times.

For the below rental booking period configurations, Rentals interprets those dates using the listing's configured rental times or rental hours instead of generic midnight-to-midnight blocks.

Booking period configurations:

• Date Selector
• Fixed Durations · Daily/Weekly/Monthly

Example: Listing rental times:

• 3:00 PM
• 11:00 AM

Imported calendar event:

• April 15 – April 17

Availability blocked:

• April 15, 3:00 PM → April 17, 11:00 AM

This ensures imported availability aligns with how the rental is actually booked.

1. 1If a listing has variants enabled, the imported calendar will block slots for all the first variant only.
2. 2If inventory is enabled for a listing, the whole inventory is blocked for the time duration for which the booking is imported.

Save and Publish

Once you’ve completed setup:

1. 1Click Save Changes in the top-right corner.
2. 2Click View Booking Page to preview how the listing appears to customers.
3. 3Activate the listing when it’s ready to go live.

Frequently Asked Questions

Q: Can I add multiple images? Yes. You can upload up to 30 images per listing.

Q: Can I disable inventory? Yes. If you only have one unit available, you can leave inventory disabled—the entire listing will be booked as one unit.

Q: Can I skip variants? Yes. Variants are optional and only needed for listings with multiple configurations.

Q: Do buffer times apply globally? Yes. Buffers apply automatically before and after each booking.

Q: How often does Calendar Sync update? External bookings are imported every hour to ensure up-to-date availability.

Q: Can I disconnect a synced calendar? Yes. You can remove iCal links from the Calendar Sync tab at any time.